Watermarking
Save time, reduce errors, and get to due diligence faster with securely watermarked documents matched to the right party.
Watermark any document for multiple recipients
Speed your sends
Dispatch documents faster - no need to manually create individual watermarks.
Track your documents
Customize watermarks for each recipient, so you always know who has your documents.
Reduce your risk
Ensure each document has the correct watermark with just a few clicks.
Frequently asked questions
Which documents can I watermark?
Any document can be watermarked, provided you have converted it to PDF format. Most packages (such as those in Microsoft Office) offer free conversion to PDF under the Save As menu.
What’s the largest file I can watermark?
You can watermark any PDF up to 50MB.
Who can watermark files free of charge?
You can! Watermarking with Datasite is free to everyone. If you don’t have a Datasite project, sign up for your free account.
Can I watermark using the mobile app?
Currently, the Watermaking app is only available via our web interface.
Can I watermark a password protected file?
You’ll need to remove password protection before adding a watermark – and remember to re-protect it afterwards if necessary.
Do I need to install software to use the app?
The whole process is online, so you don’t need software.
Can I add a light watermark to a dark document?
Yes, if your document is dark or colorful, you can change the watermark color to one that is visible against the background.
Can I create a watermarked document for multiple recipients?
Yes, you can add the names of up to ten different recipients in one go using the variable text feature. This will download a zip file containing one file for each recipient, with their name applied to the watermark.
Can I remove a watermark?
Watermarks are permanent (for better security). Still, Datasite automatically stores a copy of the original (un-watermarked) files in your My Documents area, so you can always access a clean copy.
Does Datasite keep a copy of the files I upload?
All original (un-watermarked) and new (watermarked) files are stored in your My Documents area. No other users can access them, and you can permanently delete them anytime.
How secure are my documents?
At Datasite, security is our top priority. We adopt the latest cloud security best practices. The Datasite platform:
- Stores and maintains user information, application data, and logs separately
- Treats passwords with cryptographic hash algorithms
- Encrypts at-rest files with AES 256-bit encryption and regularly creates backups
- Protects in-transit data via Transport Layer Security (TLS) 1.2 protocol
- Captures, analyzes, and actions events in real time
- Accesses files only upon request, supported by document access review and change management processes
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